ETOMITE CONTENT MANAGER

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NOTES:

Make a new document named "notes" both name and allias - store it in your "temp" folder so it will not show up in navigation.  See Making Temp Folder if you do not have one.  Now you can just type in anything you want to remember and save it.  Hint: open page in edit mode, select all, copy, and paste into note pad so you will have available while you are editing.

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IE7 CLIP BOARD COPY/PASTE ACCESS DENIED AND PROMPTS

Tired of IE7 prompting for clip board access when trying to edit your site - here is the fix

Start Internet Explorer 7
Click Tools
Click Internet Options
Click the Security tab
Click Internet
Click Custom Level
Under Scripting
Click Enable for Allow Programmatic clipboard access

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 TEMP FOLDER

 If you do not already have "temp" folder - folder icon with X through it named temp or Temp
New Document
Identification Tab

Title and Alias -  temp
Publishing
check "folder"
uncheck "published" save

You now a folder to save pages in that will NOT show up in the navigation bar or site map.
You can work on these pages till ready for the world to see then "move' to the main bar or under another page

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 COPY A PAGE

To make a new page layout just like another page OR you can make blanks with the layout you like and save them in the "Temp" folder

1. Click on the page you want to copy.

2. Click Edit.


3. Click Content tab.


4. Click on Source button.


5. All buttons will turn gray.


6. place mouse in the content area
right click - select all ( or ctrl key and a )
right click - copy ( or ctrl key and c ).


7. Click Cancel.


8. New Document.


9. Click on Source.


10. All buttons will turn gray.


11. Place mouse in the content area
right click "paste" ( or ctrl key and v ).

Now make any changes you want.

12. Do not forget to name the page
in the Identification tab.

13. Click Save

 

 

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 PAGE WILL NOT SAVE CHANGES

With the latest update to Etomite a page will not save if the "Document's alias" located on the Identification tab is not named correctly or is not present.  THIS MUST be one word (all lower case) or with multiple words put an underscore _ between the words.  If not correct it will not save your changes.

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  RIGHT CLICK POP UP WINDOWS

On the pop up windows to insert tables, images, etc. you might have to grab the lower right corner and make it larger to see all the options and the "save" button.

  

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   IF YOUR EDITOR GETS SCREWY
CLOSE OUT - SHUT DOWN YOUR BROWSER AND RESTART

Sometimes your connection gets screwed up.  ALSO SOME POP UP BLOCKERS, FIRE WALL PROGRAMS, ANTI VIRUS, SPYWARE PROGRAMS DEPENDING ON THERE SETTINGS WILL SLOW DOWN OR STOP YOUR EDITOR - EXPERIMENT BY TURNING THEM OFF IF IT BECOMES A PROBLEM!

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  KEEP THE TEXT STYLE OR CHANGE IT

if you go to the end of your text and just hit the "enter" key starts a new paragraph and it will allow you to "change" the text style, if you hold the "ctrl" key as you hit the "enter" key, (once new line - twice  space line then new line) your new paragraph will continue with the same text style.

 

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 COPY / PASTE

****  VERY IMPORTANT ****  when you copy and paste from a word document or ANY document or from a web site click on the "paste text" icon (clipboard with T) into the editor, this removes all the harmful code and things you DO NOT want on your webpage.  If you do not do this your page will probably be screwed up and can also be screwed up later, all on its own, depending on what kinds of code is embedded.

 

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    CAN'T EDIT - SOMEONE ELSE IS EDITING THAT PAGE

If etomite tells you someone else is editing a document and you don't think so - click on Home then On line Users tab - if no one is actually working on that document click on Remove locks - this will reset the data base as sometimes people don't log out and just close their browsers.

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PASSWORD

USE ONLY NUMBERS AND LETTERS  (uppercase or lower case sensitive)

** NO ** SPECIAL CHARACTERS!!!!!!      IT WILL CHANGE IT AND NOT LET YOU BACK IN.

 

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 EDIT AN EXISTING PAGE:

At the Left - bottom - click on the page you want to edit, It will appear on the right side - don't see it - click on the "folders" which are the main nav links across the top of the page.  The pages below the main links are in these folders.

Click anywhere inside the body of the page and all the editor tools will light up and be active, sometimes depending on your connection this can take a few seconds.

First make the editor full size - top left 1st button (page with arrow).  You can also click on the divider bar and drag it to the left to make your page area bigger - this makes the editor more stable and gives you a max view

Place your mouse over the different icons at the top part of the page and a pop up window will tell you what they do.

Place mouse where to want to edit text or drag mouse over text you want to change - type in text

Font style and color, must do this or what you see might NOT be what your viewers will see.

New style if you hit the "enter" key before and after the selection of text you can change the style, it also ads a space at the bottom automatically

Continue with same style - hold down the "ctrl" key and hit the "enter" key. - to add a space just hit the "enter" key again

New Version: Click on "style" drop down and select what you want  Text3 is the most used, Text2 is smaller and Text4 & 5 are larger - if you want these styles changed or more styles just let us know it only takes a few minutes depending on what you want.

Fonts- Times Roman and Arial are the only fonts that are guaranteed to be on your viewers computer - if you select a font that the viewer does not have it on their computer the "default font" on their browser will be used and you have no idea what the text or your site will look like.

Make your changes or adds, click on the make full size button again to see the main controls and then click on "save" at the top

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ADD A PAGE

At the Left - top - click on "new document" and a blank page will show up on the right side.

Click anywhere inside the body of the page and all the editor tools will light up and be active, sometimes depending on your connection this can take a few seconds.  Start adding your content.

Under the "identification tab" the "description" is what shows up in search engines and on your "site map" page as what the page is about so be descriptive.  THIS IS IMPORTANT!

Under the "identification"  tab in the bottom box enter one word to describe the page or word_word this is the file name of the page.

PUBLISHED OR NOT? On the left / bottom are all the pages in your site, items in GREEN are published pages for the public to see. Items in red or with an X are things the public does NOT SEE or in short NOT included in your Navigation Section. But these pages can be linked to within your pages. Also click on the "folders" to SEE the pages inside them.

BEFORE YOU SAVE: on the bottom left panel click on the page you want your new page to be "under" on the navigation bar or click on the very TOP line to ADD a button on the main navigation bar ( do NOT add more buttons then will fit across the page or it will distort the page layout, we can make the template wider if you need)

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 ADD OR EDIT TEXT

Place mouse where you want to add text - type in text - if you want to do it in columns - see columns or tables on the previous page

New style if you hit the "enter" key at the point your mouse is at you can change the style, it also ads a space at the bottom automatically.

Continue with same style - hold down the "ctrl" key and hit the "enter" key. - to add a space just hit the "enter" key again

Styles

Standard HTML Heading Size Code

Types of Fonts To Use

Text Size

Text Color

Text Background Color

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  IDENTIFICATION TAB

Click on "identification tab"   ( click on ? at right of items for description )

Title - this is what shows up in the navigation bar - keep as short as possible or will not fit in the box - we can make these larger if you need.

Long Title - use if want - helps in search engines and you can set up automatic page titles using this

Description - THIS IS WHAT SHOWS UP IN SEARCH ENGINES AND ON YOUR "SITE MAP PAGE" IMPORTANT

Alias - ONE WORD PREFERRED - LOWER CASE - TEXT OR NUMBERS ONLY - *** NO OTHER CHARACTERS *** this is the page name the server uses to identify the page  and does not have to match anything else in this tab.

Identification Tab - Document parent - THIS IS IMPORTANT - click on the page on the lower left of the screen that you want this page "under" in the nav link bar - if you want this page on the "main" nav link bar click on your site name at the top of the column. The up/down arrows at the end of the page name you can place your mouse over them and when the cross arrows icon appears you can just left click - hold and drag to where you want the page to appear in the navigation bar and release the button to drop it.  You CANNOT change the "parent document" this way you have to do it with the "move" command which is the tab next to edit. Note: you can create a folder like we have "bin" and mark it as "not published" and all the pages that you put inside it will NOT show up on the nav link bar but you can link to them direct from your pages - example if you had several products that you wanted to list on a page but not take up space in the nav link bar set up a folder called "products" make it the document parent and just put links to them on your new pages.

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    PUBLICATION TAB

Click on "publishing" tab


Folder - is checked if you are going to add pages below it in the nav links

Rich text - is always checked unless you want to write a page in html, if you do you have to edit it in html

Published - check it and it shows up to the public - don't and it does not till you do check it

Published Date - here you can set a date where the page will be viewable to the public

Un-publish Date - here you can set a date where the page will be NO LONGER be viewable to the public

Menu index - THIS IS IMPORTANT - this number specifies the sort of this page on the nav link bars - if the page is in the main nav link bar lower numbers are to the left, if it is in a drop down list the lower numbers are at the top.  We suggest to use numbers like 100 150 etc. so that you can add pages in between with out having to renumber all the pages.

Search able - checked

Cache-able - un checked

Empty Cache - checked

Uses template - here you can select the "template" which will provide different colors - we provide you will several that will work with your site - very advanced users can create their own but keep in mind if not correct they will destroy ALL PAGES that use that template - we will be happy to make any changes or even create new templates for you.  Leave this on "default" unless you want a different look for this page only.

Content type - text/html

Keywords - we suggest not to use this feature and leave blank as most search engines no longer use them and if they do and you do not have the keyword on the page they will black list your site. -  See more on your admin page under "search engines"

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  ADD IMAGES

First NAME your images  DO NOT HAVE SPACES IN YOUR NAMES USE - OR _ BETWEEN WORDS or you will see the name%20and%20such.jpg in the image name.

Put the mouse and click where you want to put a image  ( If you want text next to it or another image see TABLES then come back here - if you have PL4 version as of 2/2008 see bottom for "style" align. )

iManager uploads images and supply file management functions, it also adds truecolor image editing
functions like: resize, flip, crop, add text, gamma correct, merge into other image, and many others.

Click on the "Imanager" button


WAIT TILL IT IS FULLY LOADED
Click on "insert" sometimes you have to click on it twice.

"Imanager" will automatically re-size your images and add the size to the end of the file name.


You can select as many sizes as you want and it will create separate images automatically for you.  In other words if you want to make a small image and a large image so you can use the "pop up feature" just select both sizes and upload the image.

If you have already sized your image, select 760 and click upload, otherwise select the size you want.

You can upload up to 5 images at a time but remember they ALL will be re-sized to the sizes you pick.  If you need this increased just tell us."Imanager" will automatically re-size your images and add the size to the end of the file name.

Click at the bottom half the page with the green arrow - "Upload Image" - find the image on your computer. Check the size or sizes you want  Click on the green arrow next to the 1st "Browse" button and this will upload the image or images.

Click on the name of the image you want and it will highlight, then click on "Insert" at the bottom.

We suggest for "on the page images" to be not more than 400 size  300 / 200 / 150 your choice

Pop up images select the 600 size.

Header / Footer images select the 760 size which is full width of the page.

You CANNOT just re-size it in the picture properties section as this does NOT change the file size, only the way it is displayed on the page.  Small adjustments however CAN be made this way.

Insert Files


Image Properties

Image Tool Box

imanager's File Manager



PL4 version
You do not need tables unless you want to.  Click on the image and then click on "style" drop down at top where you select your font style - select  "left" or "right" and it will automatically wrap the text around the image.  Note: if you want anything about this feature or additional formats just let us know what you want.

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    POP UP LARGE IMAGE

If you want to use a large "pop up" image - click on the image then on the "Imanager" button, looks like a page with a yellow dot on it.
click on "pop up" - select the image you want to display when the smaller image is clicked on in the list and hit "insert"


To remove the blue outline of the image - repeat the above
click on "properties" and select "border" 0 - you must insert 0 zero and then click insert

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 DELETE IMAGE

Click on "Imanager" Button

click on insert


click on file you want to delete


click on icon with X through it


click on green box with arrow bottom end of file box.

click ok Complete File Delete

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 USERS. PERMISSIONS & GROUPS

Planning

Planning is the essential part in making access permissions work. And this planning has to be done before you start building your document structure and before you let other people in the system. Of course Etomite is flexible enough to let you edit the permissions with existing sites, but altering document groups for 100+ documents is no fun. It’s better to do it right at once!

Your planning should result in a map of how you want your documents and users to interact. This example map, and the logic behind its creation, was shown the first part of this chapter. Without this map, you're very likely to make mistakes in the process.

Once you have your plan, there is an efficient way to go about establishing the permissions. Done in the following order, your work will build on itself and you won't have to keep going back to make little setting changes all the time.

Document Groups

When you create a document, you want to have the option of assigning it to a document group or groups at the same time. If you have your document groups already made, they will be displayed on the permissions tab while creating/editing a document.
 
To create or edit your document groups:
 
Users --> Permissions --> Document Groups (tab)
 
On the Document groups tab, there will be a “Create a new document group” text field and submit button. Create as many groups as you need according to your map. As they are created, they will be listed on that page below the “Create a new document group” form. You will have the option to delete or rename them if you wish. Good planning will reduce the need to do either of those things.
 
Now as you create documents you can assign them to their appropriate groups. When you assign a folder to a particular document group, every new document you create within that folder will automatically be part of the same document group. That’s why it is so important to have your document groups organized before creating hundreds of documents.

Roles

Roles are meant to define the exact permissions a user has. Because you must assign a role to a user upon creation, it’s important to create the proper roles first. The important thing to remember about roles is that the role defines the permission set for a user. So for every different combination of permissions you want to use, you'll need to create a new role. Users with the same role will have the same permissions, but not necessarily on the same document groups. Let’s go back to the ACME Inc. example to explain that.
 
Speedy and Pepe both have been assigned the same role. They are both Editors. This means they have exactly the same permissions. However, they are in different user groups (which are in turn linked to different document groups). This makes it possible for Pepe to edit the Shipping document, but Speedy cannot access that one.
 
To create or edit roles choose:
 
Users --> Manage users --> Role management tab --> Create a new role (or select a role to edit)
 
Choose a name and a clear description for the role and then check the appropriate options in the list.
 
The list of options for each role is far too long to be listed here (and they're fairly self-explanatory), but the main categories include:

• General
• Content management 
• Template management 
• Snippet management 
• User management 
• Permissions management 
• Role management 
• Configuration management
  

User groups

It seems odd at first to make user groups before you create users. Think of a user group as a container to put users in. You don't need any users to have a container, but when you create the user, it is nice to have predefined containers to put them in. So efficient managers will create the user groups first. A user without a group is useless.
 
To create a user group, consult your map, and then in the manager choose
 
Users --> Permissions --> User groups (tab)
 
You will be presented with a “Create new user group” form for creating new groups. Make as many as you need. Groups will be listed below the form and will allow you the option of deleting and renaming. Again, good planning should reduce the need for these functions.

Users

For all of you stubborn managers who skipped all of the above because they thought it’s best to create users first: it’s not. Users need a role and a group, so you’d better have those defined by now.
 
To create or edit a user, from the manager choose:
 
Users --> Manage users --> Manage users tab --> Create a new user (or click an existing user to edit)
 
Here you will be presented with a form that you can use to create or alter the following:

• Username *
• Password *
• Full name 
• E-mail *
• Phone number 
• Mobile phone number 
• Role *

* : Required
 
On the Permissions tab, you can assign the user to one or more user groups.

Linking user groups to document groups

Finally, you need to link your user groups to the document groups. In the ACME Inc. map, these links are visualised by coloured lines leading from USER GROUPS to DOCUMENT GROUPS. If you have mapped out your permissions, this is very simple. In the manager choose
 
Users --> Permissions --> User/ Document group links (tab)
 
On the left are the user groups. On the right will be document groups associated with the user groups (if any). You can assign a document group to a user group by using the drop down list and then clicking the “Add group” button. Similarly, you may remove a document group from a user group list by using the “Remove” button.

This is an Example:

Create New Users

To create the account:

* go to the Manage Users page (under Users in the top left manager panel), and select 'create new user'
* fill in the form. Leave the role as administrator (you shouldn't initially have any other options anyway). Ignore the 'permissions' panel if present.
* press the Save button

You can use this account to experiment and find out how the permissions interact.

Finally, you need to plan how the site will work, what accounts are needed and what rights and permissions. You'll find all you need for this in the sections under 'Users and Permissions'

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 INSERT A FILE

Insert a .pdf or other document file. 

First "rename" the file on your computer no spaces use _ or - between words otherwise "%20" will be inserted as spaces.

Type text you want for link to open file. you might include the file size.

Drag you mouse across the text to select it
Click on "insert/edit link" - world with chain link on it
protocol - select "other"
click on "browse server"
select top left "resource type" - file (usually already there)
if not there click on "create folder" and create it
bottom - click on browse
find file
click on upload
click on file name - will close window
click on target tab
select "new window _blank"
click on ok
done

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  TABLES

If you want to type text next to an image or do multiple images side by side or multiple columns of text you need to insert a "table" first, this will allow you  to align the images or images and text where you want them to be. Place cursor where you want the table, click on the "Insert Table" icon - looks like a spread sheet.

You can change the table later by clicking on the table to select it and then "right click" your mouse

Rows and columns just like word or excell
Width - set at 100% (default)
Fixed width columns - check - you can change later
Alignment - not needed if 100%
Border thickness - set to 0 (unless you want a border, cannot set color at this time - see below)
Cell Spacing - set to 0 (unless you want spacing between the cells)
Cell Padding - set to 5 or more as this keeps the text or images away from the edges.
Click OK
Now you can place text or images inside the "cells" by placing your cursor there.

COLORED BACKGROUNDS

To modify the cell or table all you have to do is "right click" inside the cell or on the table and a menu pops up

Here you can change the table in any way you want.

Under "cell properties"

select "background color" tab and select the cell background color

note: border color does not work properly at this time, we are trying to fix it.

to get a border color or even several borders

select the cell - set the size say 100px by 100px - select the color

click inside the cell - click on "insert/edit table" icon - select 100% - alignment center - padding say 10px and ok

click inside this table and click on cell properties - set size say 80px by 80px - select color

save

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 LINKS

Drag cursor over the words you want to "underline" as the link - click on the icon that looks like a chain link

URL: type in the full address as "http://rushg.com"

Title: not needed but this is the "pop up" title when you move your mouse over the link

Target: for ALL OFF SITE LINKS select "new window" as this will open a new page and your viewer will not get lost and can't find their way back.

LINK - E-mail - this is a little tricky copy and paste the below into the above pop up window in the URL: box, Target set to NONE as it does not matter.

mailto:test99@4everblessed.com?subject=Request.from.web.site

where test99... is your e-mail address and the subject is what you want it to be - put "." periods between the words or the will not all show up and stop at the first space.

We suggest you also select "under line" on the font style to make links easier to identify.

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 MANAGE KEY WORDS

note if you click on "manage key words" you will loose your changes - save it first and you can come back to it. WE SUGGEST TO ** NOT ** EVEN USE THESE AS SEARCH ENGINES WILL PENALIZE YOU IF THE KEY WORDS YOU SELECT ARE NOT IN THE PAGE.  LET THE TEXT IN THE PAGE WHEN THE SEARCH ENGINE SPIDERS YOUR SITE FIND THERE OWN KEY WORDS. ADD AS MUCH TEXT AS YOU CAN.

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 MANAGE RESOURCES

top/left under Resources

here is were you can edit templates, snippets, chunks, keywords for your site


chunks - THIS IS WHERE YOU CAN ENTER HTML CODE
CODE IS "STRIPPED" FROM YOUR PAGES WHEN YOU SAVE THEM
THIS WOULD BE FOR PAY PAL BUTTONS, PULL IN ARTICLES FROM OTHER SITES, FORM HANDLERS, ETC.
Then you just insert where you want the thing to appear - select it and the font size color center etc. you want the thing to have.

snipplets - add edit calendar news etc. PHP CODE - THAT DO THINGS. DO NOT CHANGE OR DELETE ANY LISTED

TEMPLATES - EDITING THESE WILL CHANGE ALL PAGES AUTOMATICALLY and can screw it up your entire site so DON'T do this unless you are SURE of what you are doing. We will be happy to do this for you.

If you want to play and try this - select our template - select all and copy - then select NEW TEMPLATE and paste our template into it and call it another name and save it - then you can "change" the template of a page or a new page to your template and see what it does when you modify the template - without screwing up your entire site.

File Manager

Throw away that FTP-client; the Etomite Content Management System provides a built in file manager, making uploading and organising files a breeze.

Messaging System

Part of maintaining a busy website is keeping other editors informed of new changes made. With the built in messaging, you can notify individual users, groups or everyone of essential information.

Visitor Stats

Information about who is using your website and which pages are the most popular, gives vital clues to the overall success of your content structure.

Audit Trail

The audit trail provides constant and reliable information relating to who had edited and accessed which documents. So if things do go wrong, at least you'll know who to fire!

Snippets

Snippets are the workhorses of your site ? they contain PHP code which you can use to make your site as interactive and dynamic as you wish. They bring great power to Etomite, but, to quote Peter Parker, 'With great power comes great responsibility.

Snippets are written in the snippet editor, and can be included in your documents and templates using the snippet tags placed in the document or template; for example [[SnippetName]], where SnippetName is the name of the snippet you are inserting into your document or template.

Snippets execute as if they are functions. This means that the snippet must return the output it creates. They may also make use of the  Etomite API, which can be used to save time when coding snippets.

Page Manager

Manage all the pages on your website. You can create pages, delete pages, publish/unpublish pages. You have the ability to show your pages in the menu or hide them and you can create web links to other websites that are shown in your menu.

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